Steps

Adoption Steps in Haiti. This list compiled by researching information and reading blogs on the internet. Some people only list the majors while others added details.

As I like to make lists and cross items off I'm going to include the details as I understand them.  [Some of these steps may overlap-they may not be all accurate] Will update when I learn more, completed steps in bold print].

No one can predict how long each step will take as each case is different. Adoptions in Haiti can be very complex, challenging, unpredictable and frustrating. Taking generally a couple years minimal.  Delays to be expected and often without explanation.

Phase One- Applications, Dossier. 252 Days
  1. Primary Agency application.       Approved March 26, 2013
  2. Secondary Agency application
  3. Home Study. Done June 17-19. Finalized August
  4. Apply to USCIS, I-600a Advanced Processing of Orphan Petition. Aug. 26
  5. Dossier complete ! Sept. 3
  6. Dossier [15 documents] translated to French.  Done Sept. 4
  7. Translated documents legalized. Sept. 6
  8. Dossier to agency Sept. 10. {25 weeks steps 1-8}
  9. I-600a fingerprints done Oct 1st
  10. Dossier to Haiti: Told Oct 24th
  11. I-600a Approval Nov. 21 [252 days since 1st application sent in mail.] Arrived Dec. 10th
  1. Presidential Dispensation-needed as we have 2 biological children [This step used to take months to over a year!] No longer needed after Nov. 2013. Published...

Phase Two- Haiti Adoption [Not sure how many of these steps changed with the new process. Will update as we learn more.] As of April 2015 time in step 2 at 15 months.  As of June 2016, waiting at step 7 for 13 months. 
  1. Pre-IBESR
  2. Dossier enters IBESR Jan. 14, 2014. File #43
  3. Referral  May 7, 2015
  4. Match-notarized acceptance letter.  May 12
  5. Socialization Visit with child. 2 appointments with social worker. May 9-18
  6. "Central Authority, within the 10 days after the socialization period, delivers or rejects authorization for the adoption based on the evaluation rapport." Article 53 This part may say 10 days but reality is that some families remain waiting to exit IBESR for many months after the socialization period. [Informally told in Oct. 2015]
  7. New Document requested by IBESR June of 2016
    1. Wait for courts to open in Oct.
    2. Have judge ask family to appear
    3. Family to appear, sign new documents [think this one is done-Jan. '17 awaiting confirmation]
    4. Three doctors reports.  March 3
    5. Family declared will to have F adopted in front of Judge. April 24
    6. Judge to finish court report from April 24th.
    7. Second judge's makes final verdic and writes letter to IBESR
    8. [not sure about steps 6,7 as a law clerk strike complicated matters. IBESR agreed to have one staff and their psychologist look at our case and decide if we can exit without final judgement]
    9. July 14. New request for 6 signatures from 5+ years ago to be redone. July 15. 4 of the 6 found and before judge. Judge signs papers for IBESR. 
    10. Present documents to IBESR
    11. IBESR to accept documents 
    12. IBESR To finish 5 needed signatures for exit. 
  8. Adoption Authorization. Signed August 30, 2017
  9. Exit IBESR: ( Institute of Social Welfare and Researchers) - Haitian Social Services Now over 1 year in this stage. I-600 paperwork turned in more than 6 times-May and Aug 2015 and then more than 4 times early 2016.  [Added step 7 in June of 2016, Added step 7.4 Dec. 2016]   EXIT Sept. 8, 2017 after 1, 333 days in IBESR,  1, 209 days after socialization vist. 
  10. Tribunal/Lower Courts-Judgement homologation [meaning "to approve or confirm officially"]. 1-3 weeks after exiting IBESR
  11. Adoption Decree/Judgement: 30 day wait for Adoption Judgement to be issues after step 9. [F becomes legally ours and carries the Thede name]
  12. Parquet: Lots of court steps: Dep. of Justice, Dep. Foreign Affairs, Archive Office, Notary, Immigration Office [about 11 steps]  
    1. Legal or Legalization – Adoption Decree steps: 1st legal-Parquet Court, 2rd-Ministry of Justice and 3rd  legal-Ministry of Foreign Affairs.
    2. MAE (Ministère des Affaires Etrangères) - Ministry of Foreign Affairs must legalize the signature of the person in the Ministry of Justice. 3rd lega.
    3. Attest or Attestation - After court papers are finished, the Act of Adoption must be sent to the National Archives and they declare that the signature on the Act of Adoption is legal. [some folks Parquet->enter MOI = 5 weeks]
  13. MOI: Ministry of Interior. All adoption passports must go through the Ministry of the Interior for approval before Immigration will print the passport. [about 15 documents needed for each child] [some folks only takes 6-8 weeks]
  14. May need another step in here for IBESR to issue a Certificate of Conformity (2-3 weeks) Not sure if this is only for I-800 visas or if we with a I600 will need something similar. 
  15. Passports 2-5 weeks (happens concurrently with step #13)
Phase Three- Getting ready to go to USA.
  1. File first I600 paperwork/interview at Embassy: Appointment May 26, 2015
  2. June 30th, F and his aunt went to appointment at USA Embassy.
  3. August F's mother went to Embassy appointment 
  4. Medical exam for children by US Embassy approved doctor: includes TB test-
  5. I600 provisional approval [#4 may happen same time]
  6. Printing/Passport: Dossier in Haitian Immigration waiting for the passport to be printed. [step 14 above]
  7. Final I600 App
  8. US Visa App [3-4 weeks] Issueing of USA visa.  [Need to travel to USA within 6 months]
  9. Exit Letter/Exit permit to leave the country with your child. Issued by IBESR 3-5 days after issuance of visa [This letter is only good for 1 month.]
  10. Travel to USA [Not sure how soon we would travel..depends on many things]
Prayers for a couple of complicated steps. Prayers for no missing parts, or errors. 
When cases go to Ministry of Interior to get the Haitian passports issued need:
  1. Four passport sized pictures of child
  2. Birth Certificate, attestation, and extract
  3. Relinquishment
  4. Proces Verbal of adoption
  5. Adoption approval judgement
  6. Adoption Decree, attestation
  7. Power of Attorney for creche director 
  8. Stamp from DGI
  9. Notary letter for passport
  10. Identification card of facilitator or attorney
  11.  Biological parents' identification cards
  12. Adoptive parents' MOI form, identification, and passport photos. 
For USA Visa/Citizenship Paperwork needed [most of them with translations or copies]:
Grandfathered in under the I-600 visa paperwork. Fingerprints will expire June 21, 2017. 
  1. Child's first birth certificate 
    1. and an exact from Nation Archives as F is more than 2 years old
  2. Court minutes from family relinquishing child to orphanage
  3. IBESR custody authorization
  4. Death certificate from National Archives for F's dad.
  5. A statement by the orphanage that has the custody of the child
  6. All documents must be authenticated by the Ministry of Justice before being submitted to the USCIS office
  7. Evidence of the orphanage's authorization to operate. 
  8. Child's passport
  9. IBESR Adoption Authorization
  10. Adoption certificate
  11. Adoption final court order
  12. Minutes of adoption consent
  13. Minutes of family Council and Civil court homologation

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